OUR PROCESS
PPRS will review
100% of our client’s disbursement transactions in order to identify inadvertent overpayments via our proprietary analytic software. Our software produces more than two dozen exception reports for analysis.
In addition, we contact your large spend suppliers to obtain “statements of account” which we review and reconcile in order to surface unissued/unprocessed credits and other non-refunded monies open on account.
PPRS will evaluate
and report the root cause of all recoveries. We are paid only when we make money for our clients first. There is no client budget required for our services. All recoveries are reviewed and must be approved by our clients. PPRS will only invoice its clients after our client’s records and receives the economic benefit from our recoveries, first. PPRS will collect 98% to 100% of the recoverable dollars we identify. We perform 100% of the recovery work.
Confidentiality is important to us.
We always maintain strict confidential standards and procedures in everything we do. We are extremely sensitive to our client’s supplier relationships. Every contact we make with a supplier is professional, respectful and cordial.
Our Goal
Our vast experience and knowledge in performing large and complex audits have resulted in significant recoveries coupled with a high degree of client satisfaction. Our primary objective is to ensure total client satisfaction with PPRS’s staff and with our entire recovery process. We focus on maximizing client recoveries in a nonintrusive manner. Our goal is to enhance our client’s disbursement process performance. We are not “internal auditors” and our job performance will help our clients to prepare for and satisfy both internal and external scrutiny by recommending disbursement process effectiveness and provide Best Practices in order to improve our client’s disbursement processes and gain efficiencies.
We pride ourselves in maintaining your supplier relationships. Every supplier communication is professional, cordial, and respectful.
HOW WE
DO IT?
PPRS’s audit methodology has evolved over the past twenty five years. Our process allows our staff to quickly identify and recover hidden inadvertent supplier overpayments. Our methodology calls for a comprehensive review of disbursement procedures, policies, systems, and processes, as well as a comprehensive and retrospective examination of at least three years of disbursement transactions. In addition, PPRS will seek to identify opportunities to lower the cost of processing.
Our recovery process is independent and transparent to our client’s day-to-day operations. Our clients should expect no disruptions to their operations because we perform all the detail recovery work. You should only expect to enter the recoveries we make onto your a/p system. Therefore, minimal time and staff resources will be required of your personnel involved in our engagement work and process.
Our IT staff works with our client’s IT staff to have disbursement data acquired for our disbursement review with no A/P management or staff involved.
Best Practices will be communicated during the normal course of our recovery activities. PPRS evaluates, analyzes, documents and communicates the root causes of each and every recovery we present to our clients.
Prior to on-site or off-site work, PPRS works with the client to understand their business, expectations, scope of the review, disbursement process concerns, and their disbursement operations. This pre on-site or off-site work enables PPRS to customize the review to the client’s business and operations. Our review is geared to exceed our client’s expectations and to eliminate or minimize their current disbursement process “pain”.
A recovery only becomes valid when a written confirmation of the recovery is received from the supplier; otherwise, the recovery remains in a pending status. A cash refund is always requested first.
We go beyond just providing recovery services; we also add value throughout the recovery review. Our goal is to identify savings and opportunities for improving not only the day-to-day disbursement process, but we also assist with streamlining related processes and recommending actionable long-term improvements.
PPRS accomplishes this effort by employing business professionals with strong financial consulting, business controls and auditing experience.